Senior Executive Assistant to the CEO (EA)
Top Notch Roofing
Senior Executive Assistant to the CEO (EA)
-- Remote Leadership Support Role --
| Full-Time | Remote | Performance-Based Growth
Support the CEO. Protect Focus. Drive Execution.
Top Notch Roofing is a fast-growing, values-driven roofing company based in British Columbia. We are seeking a Senior Executive Assistant to the CEO who operates as a true execution partner, not a traditional admin.
This role exists to extend the effectiveness, clarity, and capacity of the Owner/CEO--professionally and personally. You will protect priorities, reduce mental load, enforce follow-through, and help transform ideas and decisions into consistent action.
If you thrive in high-trust environments, enjoy bringing order to complexity, and take pride in elite execution, this role was built for you.
Our Core Values
- Teamwork - We support leadership and each other through clarity, collaboration, and shared accountability.
- Craftsmanship - We value precision, organization, and follow-through in everything we do.
- Reliability - We do what we say we'll do, protect priorities, and show up prepared.
What You'll Do
Protect CEO Time, Focus & Priorities
- Own and manage the CEO's calendar end-to-end (business + personal)
- Align time blocks with top priorities and strategic goals
- Prepare agendas, context, and desired outcomes for meetings
- Capture decisions, commitments, and next actions
- Flag overload, misalignment, or priority drift, and recommend adjustments
Ensure Accountability & Follow-Through
- Track leadership commitments, owners, and deadlines
- Maintain a simple, visible accountability system
- Prompt follow-ups at the right time to maintain momentum
- Surface risks or missed commitments early and neutrally
Manage Communication & Signal Filtering
- Triage email, text, and messaging platforms (including WhatsApp)
- Filter noise vs. signal and escalate only what requires CEO attention
- Draft responses and queue communications for approval
- Ensure nothing important slips through the cracks
Support Personal Effectiveness & Wellness
- Protect personal time, boundaries, and recovery windows
- Track wellness routines and flag drift
- Coordinate business and personal travel
- Support family scheduling and intentional personal time
Support Strategic Execution
- Track quarterly and annual company goals
- Support leadership meetings and planning sessions
- Maintain momentum on initiatives that tend to stall
- Assist with cross-department coordination as needed
What We're Looking For
- 3+ years supporting senior executives or founders in high-accountability environments
- Proficient English level (B2+)
- Proven experience managing complex calendars and executive priorities
- Strong written and verbal communication skills
- High discretion, professionalism, and emotional intelligence
- Exceptionally organized with strong follow-through
- Comfortable operating independently and making judgment calls
- Experience with EOS, OKRs, or leadership scorecards is a strong asset
- Tech-savvy (Google Workspace, task systems, CRM, or project tools)
What We Offer
- $8 - $15 per hour, based on experience and capability
- Fully remote role with flexibility and autonomy
- High-trust, values-driven leadership environment
- Opportunity to operate as a true leadership partner
- Long-term role with growth as the company scales
Apply Today
If you are a disciplined, proactive Executive Assistant who thrives on structure, accountability, and protecting leadership focus, we want to hear from you.
Apply now or learn more at: